Automatically detect segregation of duties violations across your AP platform. ApprovedAP flags cases where the same user creates vendors, approves, and processes payments — and gives you a documented record for auditors.
Start Free TrialSegregation of duties (SoD) is an internal control principle that requires critical business functions to be divided among multiple employees so that no single person has end-to-end control over a process. In accounts payable, SoD means the person who creates a vendor should not be the same person who approves or processes payments to that vendor.
What is segregation of duties in accounts payable?
Segregation of duties (SoD) in accounts payable means that no single employee should control more than one step of the payment process. At minimum, the person who creates or edits a vendor should not be the same person who approves or processes payments to that vendor.
Why is SoD enforcement difficult in small AP teams?
Small teams often have only one or two people handling all AP functions. When the same person manages vendor records and processes payments, traditional SoD controls break down. ApprovedAP detects these violations automatically, so even small teams have visibility into where SoD risks exist.
How does ApprovedAP detect SoD violations in BILL?
ApprovedAP syncs your AP platform user activity logs and cross-references them against your payment history. It identifies cases where the same user ID performed multiple steps in the payment lifecycle — such as creating a vendor and later approving a payment to that vendor.
What should I do when ApprovedAP finds an SoD violation?
Each finding includes a recommended remediation action. For low-risk findings, you can acknowledge the violation and document a compensating control. For high-risk findings, you should investigate the specific transactions involved and consider whether a policy change or role reassignment is needed.
Does ApprovedAP integrate with QuickBooks for SoD monitoring?
ApprovedAP currently monitors SoD violations for BILL and QuickBooks Online. Additional platform integrations are on the roadmap.