Every vendor bank account change, payment method update, and contact detail change is flagged the moment it happens — and requires a named sign-off before your team initiates the next payment.
Bank account takeovers — A fraudster impersonates a vendor via email and requests a bank account update. Your team updates the record in good faith. The next payment goes to the attacker.
Insider vendor master manipulation — An employee with write access silently changes a vendor's payment details. Without monitoring, the change is invisible until the legitimate vendor reports a missed payment.
Contact detail spoofing — Attackers update vendor email addresses or phone numbers to intercept future communications and verification callbacks.
How ApprovedAP vendor change monitoring works
Connect your payment platform — ApprovedAP syncs with BILL, QuickBooks, and other AP platforms. No manual data entry — your vendor master is always current.
Every change is flagged instantly — The moment a bank account, payment method, or contact detail changes, ApprovedAP creates an alert and notifies the right people.
Sign-off required before your team pays — Critical changes require a documented approval before your team initiates the next payment. The approver sees exactly what changed, who changed it, and when.
Tamper-evident audit trail — Every change, every approval, every sign-off is logged and retained. Exportable for auditors, cyber insurance claims, and fraud investigations.
Frequently Asked Questions
What vendor changes does ApprovedAP monitor?
ApprovedAP detects changes to vendor payment methods (ACH, check, wire), billing addresses, contact names, and email addresses. When BILL reports a bank account change event, ApprovedAP records that a change occurred and flags it as a critical alert requiring sign-off.
How quickly are changes detected?
Changes are detected on the next sync with your payment platform. Syncs run automatically for all connected platforms. You can also trigger a manual sync at any time from the dashboard.
Can I require approval before my team pays a changed bank account?
Yes. ApprovedAP supports mandatory sign-off workflows for critical changes. A vendor with an unapproved bank account change will be flagged in your dashboard until the change is reviewed and approved by an authorized user.
Does this work for vendors we pay via check as well as ACH?
Yes. ApprovedAP monitors all payment methods — ACH, check, wire, and virtual card. A change from one payment method to another is also flagged as a critical change.