ApprovedAP connects to QuickBooks Online via Intuit OAuth. ApprovedAP is read-only and never modifies your QuickBooks data.
How the sync works
Once connected, ApprovedAP reads your QuickBooks vendor list, bill payments, and chart of accounts. It syncs automatically and you can trigger a manual sync at any time. ApprovedAP does not write to QuickBooks — it only reads data to power compliance monitoring and reconciliation.
Steps
Go to Settings → Integrations in ApprovedAP — Click the QuickBooks Online tile.
Click "Connect QuickBooks" — You will be redirected to Intuit's OAuth authorization page.
Sign in to QuickBooks and authorize ApprovedAP — Select the company you want to connect and click Authorize.
Return to ApprovedAP — You will be redirected back to ApprovedAP. The connection status will show "Connected".
Run your first sync — ApprovedAP will import your vendor list and bill payment history. The first sync may take a few minutes.
What data ApprovedAP reads from QuickBooks
Vendor list (names, addresses, payment details)
BILL payments (for reconciliation against QuickBooks)