How to Use the Vendor Self-Service Portal

If your AP team uses ApprovedAP, you may receive an email asking you to upload compliance documents through a secure vendor portal. This guide walks you through the entire process.

Steps for vendors

  1. Check your email for the portal invitation — You will receive an email from ApprovedAP with a secure link to the vendor portal. The link is unique to your vendor record.
  2. Click "Upload Documents" in the email — This opens the secure vendor portal in your browser. No account or password is required.
  3. Review the required documents — The portal shows which documents are required (typically W-9 and/or Certificate of Insurance) and their current status.
  4. Upload each required document — Click "Upload" next to each document type and select the file from your computer. Accepted formats: PDF, JPG, PNG.
  5. Submit and await confirmation — Once all required documents are uploaded, click Submit. Your AP contact will be notified automatically.

Frequently asked questions

Is the vendor portal secure?

Yes. The portal link is unique to your vendor record and expires after 30 days. Documents are stored encrypted and are only accessible to your AP team.

What file formats are accepted?

PDF, JPG, and PNG files up to 10MB each.

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